One of the best parts of running a business is getting paid—and that starts with a custom invoice template for quick, seamless billing.
Our sample invoice template is good for virtually any business that needs to send customers an invoice for services rendered or products sold. You pay only when you get paid.
Easy to customize, you can save your business information on your template for fast and easy future use. This sample invoice template also allows for partial payments and can give your customers the option to tip.
Note: Some industries may require mentioning specific terms and conditions on your sample invoice, so be sure to check the special requirements for your business.
Start by downloading a basic invoice template in Word. Make sure to save your document and then jump to the instructions below for best practices on how to fill out the template. Please note this downloadable sample Word invoice template doesn’t include PayPal Invoicing built-in features.
As a business owner, you want to make it easy for your customers to pay you. That’s because a seamless billing experience can give you a better chance of increasing repeat customers. Plus, our sample invoice can help your business look more professional to customers.
With PayPal Invoicing Template we’ll automatically help you calculate the due date for your freelance invoices. And if you’re sending internationally, we’ll automatically display the invoice date in the proper format for your customer.
You can access more invoicing features with PayPal Invoicing. For example, you can:
PayPal Invoicing can get businesses paid fast. In a recent study, 79% of PayPal invoices are paid within one day of sending the invoice2.
There are many ways to customize our invoice template to your needs. The customizable invoice template allows you to change the invoice layout and invoice design. For instance, you can upload your company logo and include all relevant information about your business as well as the details of the service you’re providing to your client.
When assigning your sample invoice, make sure it’s clear who the invoice is from and who it is to. Develop a numbering system that makes sense for your business. Consider creating an Excel sheet to help you stay organized, too.
Besides our Word document sample invoice template, you can make an invoice in Excel using our template. Start by downloading a sample invoice template or create one using our Excel invoice template. This option is best for businesses that use automatic formulas when billing.
You can also create PDF invoices, which can help businesses look more professional to customers and clients. If you want to turn your basic invoice template into a PDF, simply save your file as a “PDF” as the last step.
There are different types of invoices small businesses can use to get paid, including:
An invoice format that allows you to supply as much information about the products or services provided will help you avoid any potential delays in getting paid. If the work you did was extensive or stretched beyond a month or two, you may want to track relevant details using an Excel sheet.
You also want to be as transparent as possible when billing a client, making sure to specify not only your rates and applicable tax, but also the terms for payments. You should generally include the following:
In partnership with three expert business owners, the PayPal Bootcamp includes practical checklists and a short video loaded with tips to help take your business to the next level.