Customize and download an invoice template for your electrical business

From one-time jobs to month-long construction projects, sending an invoice is how you can bill your customers and get paid for your time and expertise. An invoice is a clear, concise document that business owners send to their clients to collect payment.

Present your electrical business as professional and trustworthy with our customizable free electrical invoice template, and pay only when you get paid. Whether you bill hourly, by flat fee, or via partial payment, you can simplify the billing process by downloading this template.

How to customize your electrical invoice

This invoice template can be modified for all types of electrical businesses, from individual contractors to larger operations. To customize our electrical invoice template, upload your company logo and enter your details. At a minimum, your invoice should include basic information about your electrical business as well as the details of the work you are providing for your client.

What should I include in an invoice?

Start by downloading our sample electrical invoice template in Word, or by generating one using our invoice template tool. Then customize your electrical invoice following the instructions below.

There are several critical details that every electrician should include on their invoices, including:

  1. Contact information

    Include your company’s name, phone number, email address, and company website.

  2. Client information

    Provide the company name and at least an email address and a phone number. A physical mailing address is nice to have, too.

  3. Invoice #

    When assigning your electrical invoice template, make sure it’s clear who the bill is from and who it is to. Come up with a numbering system that makes sense for your electrical business and helps you stay organized. If you're using a Microsoft Excel sheet as a ledger, you may find that the simplest is chronological—use the next number in the numerical series. But that may not be intuitive and can quickly become a mouthful. (You don’t want your clients, or your team, to refer to invoice #492485720934.) You can work around this by breaking your invoice number into multiple parts, like using a unique client number with a variable project number. So, when your client (customer number 18) hires you for another project—the third one this year—you could list that on the service invoice as #18-0003.

  4. Invoice date

    This should be the day you sent the bill, not the day you created it. Make sure your invoice date, payment terms, and due date line up: If your payment terms are 30 days, then the due date should be exactly 30 days from your invoice date. Use this date format to solve for international differences: Month (spelled out), date, year. (Example: December 28, 2022)

  5. Job details

    Be as clear as possible when describing the product or service you provided on your invoice template. Including a service date can be helpful, too. If you decide to note it, this would be the date you performed the service. For example, you may want to say something like, “Installed a crystal chandelier in the main foyer on Saturday, December 15 – 2.5 hours.” Being descriptive lets your client know what the invoice template is for, and that can save you time in follow-up questions.

When is the appropriate time to send an invoice?

Invoicing as an electrician is similar to other service-based businesses. You can quote customers with an upfront price and then bill upon completion. Say, for example, a customer wants to create a new outlet in their pantry closet. You visit the customer’s home, get a better understanding of the job, and quote them for $1,000, which includes parts and labor. Once you complete the work, you then send the invoice for $750 immediately, with payment terms of 7 business days.

However, for larger jobs that may take days, weeks, or longer and/or require specific tools and materials, electricians can consider a partial payment before the job begins, with the remaining balance due at completion.

Alternative invoicing templates

In addition to our sample electrical invoice template, you can create invoices in other file formats depending on your business needs, such as the following:

  • Excel invoice: This option is best for electricians who want to create tables and use automatic formulas when billing.
  • Word invoice: A Word document invoice can help you create a simple, professional-looking invoice.
  • PDF invoice: PDF invoices can help businesses look more professional to customers and clients. Use our highly customizable online invoice generator to get started.
  • Electronic invoicing: A digital invoice that can be sent once or automated for regular customers.

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