Create or download a free electrical invoice template.

Jan 29 2019 | PayPal editorial staff

Creating a professional electrical invoice can be easy with our customizable template. Add your company’s contact information and upload your logo, then list the services or products you provided and choose how you want to bill; you can even set up partial payments or give your customers the option to tip.
Start by downloading a sample electrical invoice template in Word, or by generating one using our free Invoice template toolThen customize your electrical work invoice following the instructions below. Please note the downloadable Word invoice template doesn’t include PayPal Invoicing built-in features.

How to customize your electrical invoice.  

To customize your invoice, upload your electrical company logo and enter your details. At a minimum, your invoice form should include basic information about your electrician business as well as the details of the work you’re providing for your client.  
 

Assigning your electrical invoice.

When assigning your electrical work invoice template, make sure it’s clear who the bill is from and who it is to. Come up with a numbering system that makes sense for your electrical business and helps you stay organized.
 
  1. Your contact information: Include your company’s name, phone number, email address, and company website.
     
  2. Your client's information: Make sure to include at least an email address and a phone number. A physical mailing address is a nice to have.
     
  3. Invoice #: There are multiple ways to assign invoice numbers. The simplest is chronological – use the next number in the numerical series. But, that may not be intuitive and can quickly become a mouthful. (You don’t want your clients, or your team, to refer to invoice #492485720934.) You can work around this by breaking your invoice number into multiple parts, like using a unique client number with a variable project number. So, when Jane Doe (client number 25) hires you for another job – the fifth one this year – you could list that on the invoice as #25-0005.
     
  4. Invoice date: This should be the day you send out the bill, not the day you created it. Make sure your invoice date, payment terms, and due date line up: if your payment terms are 30 days, then the due date should be exactly 30 days from your invoice date. And, use this date format to solve for international differences: Month (spelled out), date, year. (Example: December 28, 2017)


Tip: With PayPal Invoicing, we’ll automatically help you calculate the due date. And if you’re sending internationally, we’ll automatically display the invoice date in the proper format for your customer.


Itemizing your electrical invoice.

Supplying as much information about the work or products provided helps you avoid any potential delays in getting paid. You also want to be as transparent as possible when sending a bill, making sure to specify not only your rates for the job, but also the terms for payments. Your service invoice template should generally include the following:
 
  1. Job details: Be as clear as possible when describing the service you’re providing.
     
  2. Service Date: Including a service date is optional, but if you decide to note it, this would be the date you performed the work.
     
  3. Description: Be specific. For example, if you're an electrician, you may want to say something like “Replace subpanel in garage.” Being clear and descriptive lets your customers know what the bill is for, and that can save you time in follow-up questions.
     
  4. Billing rate: Depending on the electrical service you provide, you may want to bill by hourly rates, quantity, or even an all-in-one flat rate – look for a tool that gives you flexibility to bill for electrical work whichever way your business needs.
     
  5. Notes: Many electrician businesses who have been in business for a long time rely on customer loyalty, and adding personal touches can go a long way. Whether you add a note that says “Thank you for your business” or “Hope to see you again”, this section can help you make a lasting impression.
     
  6. Terms and Conditions: Include payment terms in your terms and conditions (or notes) section, and remember to mention your terms for late or early payments. Also, if you’re sending a bill to an international customer or vendor, clarify which currency you’re billing in and add any local or industry-related requirements for your work.
     

Reviewing and sending your electrical invoice.

Give your completed invoice a quick read through before you send it. Keep an eye out for typos and make sure you didn’t miss anything. 
 
  1. Preview the invoice: Before you send, preview the invoice to see what your customers will receive. 
     
  2. Send: If you’re emailing your invoice, make sure to include a clear, descriptive, and accurate subject line. If you’re using PayPal Invoicing, you can simply click ‘Send’ to have PayPal send your invoice or you can select “Share link myself” to share the invoice link in your own email, text, or chat message.
     
  3. Get paid: With PayPal Invoicing, your customers will automatically have the option to pay you online using their credit or debit card, PayPal account, or PayPal Credit1.
     
Tip: PayPal Invoicing can get businesses paid fast. In a recent study, 79% of businesses using PayPal Invoicing reported that they received payment within a week.2 That’s much faster than traditional offline invoicing. View our 2-minute video and see how easy it is for you to customize and send invoices, and how easy it is for customers to pay.

 
Create and send invoice online.
Our invoice template can be an easy billing solution for every type of electrician. Free to download and customizable in minutes, our electrical invoice helps make billing for your work simple.

Note: Some industries may require mentioning specific terms and conditions on your invoice so be sure to check the special requirements for your business. 

Access more invoicing features for free with PayPal Invoicing. For example, you can:
  • Save invoice templates, items, and contact details for quick entry
  • Send invoices to up to 1,000 customers at once
  • Track status, view history, and send reminders for unpaid invoices
  • Option to accept partial payments or enable tipping
  • Accept payments from 200+ markets around the globe
  • Send invoices on the go with the PayPal Business app
Start using PayPal Invoicing today by signing up for a PayPal Business account


 
 
The contents of this site are provided for informational purposes only. You should always obtain independent, professional accounting, financial, and legal advice before making any business decision.
 
1 PayPal Credit is subject to consumer credit approval.
 
2 Source: comScore, based on a survey of 1,226 US and Canadian small- and medium–sized business owne­­rs asked how long on average it takes to receive a payment on an invoice from the time the invoice is sent out, using their primary invoicing tool, December 2017. 320 of surveyed businesses are currently using PayPal. 

 

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Frequently asked questions.

Creating and sending the invoice is free, but when an invoice is paid online there is a fee per transaction. PayPal fees vary by country.
The Business app makes creating, editing, and updating invoices easy. To create a new invoice tap Create New Invoice either on the Home screen, or on the Invoicing screen. You can also tap + on the Invoicing screen.
 
When you create an invoice you can enter all the necessary transaction information such as to whom the invoice is going, the date, when it’s due, what it’s for and the pricing information. You can also customize any terms and conditions you may have, add a note to the customer, leave a memo for yourself, or add pictures. Finally, you can also save the invoice as a draft, edit or delete it, and of course send it to your customer.
 
Need to send the same invoice to multiple customers? Tap the invoice you created and then tap More. Tap Copy to duplicate the invoice and then edit the customer information on it as well as any other information. You can save the copy as a new invoice (it will automatically be titled the same but with a number on it) or send it.
 
As part of the invoice creation process, you can add to the app different items you sell or services you provide as well as multiple tax rates. Just tap Invoicing and then tap the cog.
 

See also:
Create Invoice Template
Construction Invoice Template

Sales Invoice Template
Contractor Invoice Template
Freelancer Invoice Template
Catering Invoice Template
Here's how to view the status of the PayPal invoices you send.
  1. Log into your PayPal account.
  2. Click Pay & Get Paid at the top of the page.
  3. Under “Invoicing”, click Create & Manage Invoices.
Here you can see the status of all your invoices. It may take several minutes for your invoices to appear.
You can view your invoices by going to the Invoicing section in your PayPal account. On this page, you have many options on how to find the specific invoice(s) you are looking for, how to sort them, and more.

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