How do I set up my business information on the invoice?
Your business information appears at the top of your invoices and estimates. You can display your logo, business name*, business address, website, and other contact info. To add a new address, email, or phone number to your invoices, you’ll need to update your PayPal profile settings. After you add this contact info to your PayPal account, return to PayPal Invoicing to update the business information on your invoices.
Set up your business information.
* For Personal account holders, your first and last name will be used as your business name.
Can I add a personalized logo to my invoice?
You can add a logo to your invoices in your business information settings or when you’re creating an invoice. You can add any PNG, GIF, BMP or JPG file, up to 1MB in size. We’ll resize your logo to fit within a 250(w) x 90(h) size.
Can I create invoice templates?
PayPal Invoicing comes with templates designed for both service- and sales-based businesses. To save time and effort, create your own templates with customized item details, terms and conditions, notes, business info, and other options.
Create new templates in your Invoicing settings. You can also save a new template from a newly created invoice. On desktop, click the downward arrow on the Send button to save an invoice as a new template.
Can I save customized items for future use?
You can save items by adding them in the Items section of your Invoicing settings. You can use them anytime in your future invoices.
How do I add taxes to my invoices?
To save commonly used taxes (like sales tax, VAT, or GST) for future invoices, add them in the Taxes section of your Invoicing settings.
Can I add my Terms and Conditions to an invoice?
When creating an invoice on desktop, click Add terms and conditions under "Message to customer" to include specific terms your customer should know. On mobile, tap See more options to add your terms and conditions.
You can use this text box to include legally required information for your business. For example tax information for customers, payment terms, a VAT number, or any other legal requirement. Please note, PayPal doesn’t represent or warrant that PayPal Invoices meet the local legal or regulatory requirements in your market. It is your responsibility to include all required information in your Invoices.